PERFORMANCE AND OVERVIEW COMMITTEE ORGANISATION

RECORD OF MEETING HELD ON 5^TH FEBRUARY 2007

Present:

Councillor M R Jones, Chair

Councillors W T Beard, J A Beech, D H D Charlesworth, R Jones, J Lewis and

D J Straine-Francis

In Attendance:

Paul Goodwin                      Assistant Director (Accountancy and Audit)

Carol Jones                          Democratic Services Officer

Alan Millington                     Borough Planning Officer

Rachel Welch                       HR Manager

Harvey Woodward               Senior Accountancy Assistant

Apologies:    Councillors B Evans, A C Johnson, Z S Krizanac and M J Weatherill

57        DECLARATIONS OF INTEREST

No Member made any declaration of interest in any item of business on the agenda at this point in the proceedings.

58        WHIPPING DECLARATIONS

In accordance with Paragraph 18 of the Performance and Overview Procedure Rules, Members were invited to declare in respect of items where the whip had been applied.  No such declarations were made.

59        RECORD OF MEETING

AGREED:  That the Record of the Meeting held on 8^th January 2007 be approved as correct.

60        BOARD BUSINESS – MEETING 8^TH FEBRUARY 2007

The Committee considered the following reports to be considered by the Board on 8^th February 2007 –

The Assistant Director (Accountancy and Audit) outlined the key issues for           consideration.   AGREED:  That no comments be made.

61        PROVISIONAL ITEMS (BOARD’S FORWARD PLAN)           

The Committee noted the Board’s Forward Plan for April 2007.  The Executive Director (Treasury and Corporate Support) was due to submit a report to Board on Asset Management.  The Committee had included this in its work programme, but in view of the timing of the Committee meeting in relation to the Board meeting, it would be difficult to give full consideration to the Plan. 

The Committee agreed that if the report could be made available in advance of the Committee’s meeting scheduled for 2^nd April, arrangements could be made for a special meeting to be held to give due consideration to the report.

AGREED: (a) That the Executive Director (Treasury and Corporate Support) be asked to provide copies of the Asset Management Plan to each Member of the Committee at the earliest possible opportunity; and

(b) That, subject to (a) above, a special meeting of the Committee be arranged to consider the report.

62        RESPONSES/REFERRALS FROM THE BOARD OR COUNCIL

At its meeting held on 8^th January 2007, the Committee had commented on three Board reports –

Ø       Timetable of Public Meetings – 2007/2008

“Timetable supported, subject to a review by the P & O Co-ordinating Group at an early meeting, with a view to recommending to the Board (in April) an increase in meetings of the Performance and Overview Committees.”

Ø       Further Electoral Review of Crewe & Nantwich

“The Committee supported the proposals submitted to the Boundary Committee as agreed at Council on 30^th November 2005.”

Ø       Cheshire Districts Concessionary Fares Scheme 2007/2008

“The Committee supported the scheme, but acknowledged that there had been a significant reduction in bus services, particularly in the rural areas.

At its meeting held on 11^th January 2007, the Board noted the comments in respect of each item.

There were no referrals from Council on this occasion.

63        PERFORMANCE MONITORING – BVPIs AND LPIs

The Committee received service performance monitoring information on the agreed basket of key national performance indicators for the period 1^st April 2006 to 31^st December 2006.  

64        WORK PROGRAMME                                  

The Committee was reminded that the following items had been included in its work programme.           

The Borough Planning Officer provided a verbal up-date on the Queen’s Park Project.

The Council was now seeking advice from the Heritage Lottery Fund on whether or not the project should be divided into smaller specialist projects, or dealt with as a whole. 

65        DATE OF NEXT MEETING

            2^nd April 2007

………………………………………………….Chair