ICT PARTNERSHIP BOARD – 23rd January 2007 at
Chester City Council
Present:
Councillors Paul Roberts, John Price, Paul
Cheetham, John Hatfield and Graham Fenton.
Representing Chester City
Council:
J Cassin
Strategic
Director of Resources
M Houlker
E-Government and IT
Manager
K Sproston ICT
Partnership Manager
S Simpson
Members and Services Support
Representing Crewe and Nantwich
Borough Council:
J Cross
Executive Director Treasury & Corporate Support
K Sutton
Head of
ICT
K Sproston
ICT Partnership Manager
10 DECLARATIONS OF
INTEREST
Councillor John Price declared a personal
interest in respect of any item relating to CWHIC.
11
MINUTES
Decision: Subject to
the following amendments, the Minutes of the meeting held on 3
October 2006 were agreed as a correct record.
12
WORK PROGRAMME UPDATE
The Partnership Board received the report of
the ICT Partnership Manager which updated the Board on progress of
the various joint initiatives being progressed and to seek support
to proceed further.
Ø
Document Image Processing, Workflow and
Records Management
The joint purchase of this system has now been
agreed by Chester City Council and Crewe and Nantwich Borough
Council. The cost of external expenditure would be reduced by
£65,000 for each partner compared with the costs of purchasing
separately.
Decision
(1)
Corporate Agreement to go Management Team at both Chester City
Council and Crewe and Nantwich Borough Council.
(2)
Members to discuss the workings of this system at Connecting
Chester Group.
(3)
Members Briefing
notes to be distributed at Chester and Crewe
and Nantwich to identify savings.
Ø
Joint ICT Strategy
Development
The ICT Strategy sets out the priorities for
Chester City and Crewe and Nantwich Councils using technology to
transform both organisations and improve customer service and
efficiency. It shows the strength of good working
relationships between the ICT sections.
The key points of the strategy are to:
· focus the
planning and delivery of transformational change supported by
technology.
· Document
decisions and strategic choices and ease future decision
making.
· Provide
leadership and a framework for achieving agreed objectives.
· Ensure resources
are focused on corporate needs and objectives.
· Pave the way for
a fully resourced forward plan for information and technology.
· Improve
efficiencies through appropriate investment of resources.
· Promote skill
development that is used to the best purpose
· Provide guidance,
understanding, direction and focus for Members, staff and
citizens regarding information, e-Government and
Technology.
The development of this Strategy was now
complete although the funding allocation is still to be
confirmed.
A commitment was given to continuing the joint
working relationship between Chester City and Crewe and Nantwich
despite the possibility of Unitary working.
Decision
(1)
Members considered and approved the Strategy as a prime driver for
the partnership in the next 3 – 5 years.
(2)
Members to discuss at the next meeting on 12 April.
13 DATES OF FUTURE
MEETINGS
The next meeting is scheduled for Thursday 12
April 2007 at 10.30am at Crewe and Nantwich Borough Council.