NOTICE OF SPECIAL
MEETING
BOARD
DAY/DATE:
WEDNESDAY, 27TH JUNE
2007
TIME:
5.00 PM
VENUE:
WEST COMMITTEE ROOM
MUNICIPAL BUILDING
EARLE STREET
CREWE
Despatch
date:
19th June 2007
Enquiries
to:
Joanne
Smith
Tel: 01270 537032
Fax: 01270 537605
Board
Leader:
Councillor B G Silvester Tel :
01270
567757
Fax: 01270 567757
To: Board Members (for
attendance)
All other Members of the Borough
Council
Management Team
Local Press and Radio
MEMBERS OF THE PRESS AND
PUBLIC ARE WELCOME TO ATTEND THIS MEETING
Notes for Members of the
Public
The Board consists of 10
elected Members and Councillor Brian Silvester, the Council Leader,
is the Chairman.
The Borough Council welcomes and
encourages members of the public to attend its Board, Committee and
Council meetings.
If you plan to attend, please report
to the Reception Desk in the Municipal Buildings, where you will be
provided with a Visitor's Pass.
Car parking is not available at the
Municipal Buildings, but there are several town centre car
parks. There is a disabled access to the rear of the
Municipal Buildings, and this can be accessed through the side door
on Vernon Way. Please press the button for attention, and
someone will meet you and escort you through to the main reception
area.
You are asked to remain quiet whilst
the meeting is taking place, and to enter and leave the meeting
room, or public gallery of the Council Chamber, as quietly as
possible. Please ensure that if you have a mobile phone or
pager, it is switched off for the duration of the meeting.
You are not allowed to have drinks
or food in the meeting rooms, nor in the Public Gallery. A
"No Smoking" policy operates in the Municipal Buildings.
Fire
Evacuation
If the fire alarm rings, you should
make your way to the nearest exit with your belongings, as quickly
as possible, and leave the building. Please follow any
instructions from staff about evacuation routes.
Copies of the agenda will be
available if you attend. Agendas are also made available on the
Internet and can be accessed via the Council's website see front
page for details.
On occasions, members of the press
and public will be excluded from the meetings when the business to
be transacted is of a confidential nature, for example, dealing
with individual people, contracts and financial affairs of other
parties.
If you require any further
information, please contact Joanne Smith (details on front
page).
AGENDA
1.
Declarations of Interest
1.1 Any
Members present (including non-Committee Members) to declare any
personal or prejudicial interest, and the nature of those
interests, which they have in any item of business on the agenda
and, if necessary, to leave the meeting prior to discussion of that
item.
1.2
Members who also serve as County, Town or Parish Councillors, are
reminded of the need to make declarations in respect of any item
which directly concerns the business of the appropriate
authority.
1.3
Declarations are a personal matter for each Member to decide.
Whilst Officers will advise on the Code of Conduct and its
interpretation, the decision to declare, or not, is the
responsibility of the Member, based on the particular
circumstances.
2.
Board Decisions 31st May 2007
2.1 To
receive the Statement of Decisions made by the Board at the Meeting
held on 31st May 2007 (distributed in the Record of Meetings issued
on 5th June 2007).
3.
Financial Out-turn and Statement of Accounts
2006/07
3.1 Report of
Councillor John Hatfield, Portfolio Holder for Finance.
3.2 The report
provides a summary of the out-turn against revised estimates for
the year 2006/07. It also includes the
Statement of
Accounts for 2006/07. The Board is asked to recommend to
Council the approval of the Statement of Accounts for
2006/07.
3.3 Scrutiny
Committees - All.
4.
Statement on Internal Control
4.1 Report of
Councillor John Hatfield, Portfolio Holder for Finance.
4.2 The
Accounts and Audit Regulations 2003 have established requirements
relating to systems of internal control and the review and
reporting of those systems. It is required that a Statement
on Internal Control, prepared in accordance with proper practices,
is published with the Statements of Accounts.
4.3 The Board
is asked to make a recommendation to Council that the
Statement on Internal Control be
approved.
4.4
Scrutiny Committees
All.
Please note: Reports and
Supporting Documents for Items 3 and 4 are provided as a separate
package enclosed with the agenda.
5. Best Value
Performance Plan 2007/08 (To Follow)
5.1 Report of
Councillor Brian Silvester, Leader of the Council.
5.2 The report
presents the Best Value Performance Plan 2007/08 and Board is asked
to recommend its approval to Council.
5.3 Scrutiny
Committees - All.
6. Exclusion of
Press and Public
6.1 The report
relating to the remaining item on the agenda has been withheld from
public circulation and deposit pursuant to Section 100(B)(2) of the
Local Government Act 1972 on the grounds that this matter may be
determined with the press and public excluded.
6.2 The Board
may decide that the press and public be excluded from the meeting
during consideration of the following matter pursuant to Section
100(A)(4) of the Local Government Act 1972 on the grounds that it
involves the likely disclosure of exempt information as defined in
paragraph 3 of Part 1 of Schedule 12A (as amended) of the
Act.
(Paragraph 3
Information relating to the financial or business affairs of
any particular person (including the authority holding that
information.)
7.
Site at Weston Road/Fourth Avenue, Crewe (Paragraph
3)
7.1 Report of
Councillor David Brickhill, Portfolio Holder for Economic
Development.
7.2 The report
details proposals in respect of the lease for a site occupied by
Air Products off Weston Road, Crewe.
7.3 Scrutiny
Committees - All
NOTE:
In accordance with the Health and
Safety at Work Act, the Council is required to notify those
attending meetings of the fire evacuation procedures. A copy
has previously been distributed to Members and instructions are
located in all rooms within the Civic Suite.
This agenda can be made available in larger
text on
request