NOTICE OF MEETING
COMMITTEE: SCRUTINY
(ORGANISATION)
DAY/DATE: FRIDAY,
25TH MAY 2007
TIME:
2.30PM
VENUE:
EAST COMMITTEE
ROOM
MUNICIPAL
BUILDINGS
EARLE STREET,
CREWE
Despatch
date: 17th May
2007
Enquiries
to: Carol
Jones
Tel: 01270 537598
Fax: 01270 537605
Chair : Councillor A C
Johnson
Tel : 01270 820124
Fax: 01270 628204
E-mail: agendas@crewe-nantwich.gov.uk
To: Members of
the Performance and Overview Committee (Organisation)
(Councillors W T Beard, J A Beech (Deputy
Chair), D H D Charlesworth, H W Curran, R E Dodd, B
Evans, K Healey, A C Johnson (Chair), Z S Krizanac, J Lewis, A
Moran (Deputy Chair), D J Straine-Francis), Chief Executive,
Executive Directors, Assistant Chief Executive, Other recipients of
the agenda, Local Press and Radio
Notes for Members of the
Public
The Borough Council welcomes and encourages
members of the public to attend its Committee, Board and Council
meetings.
If you plan to attend, please report to the
Reception Desk in the Municipal Buildings, where you will be
provided with a Visitor’s Pass.
Car parking is not available at the
Municipal Buildings, but there are several town centre car
parks. There is a disabled access to the rear of the
Municipal Buildings, and this can be accessed through the side door
on Vernon Way. Please press the button for attention, and
someone will meet you and escort you through to the main reception
area.
You are asked to remain quiet whilst the
meeting is taking place, and to enter and leave the meeting room,
or public gallery of the Council Chamber, as quietly as
possible. Please ensure that if you have a mobile phone or
pager, it is switched off for the duration of the meeting.
You are not allowed to have drinks or food
in the meeting rooms or in the Public Gallery, other than beverages
offered by the Council during Committee breaks. A “No
Smoking” policy operates in the Municipal Buildings.
Fire Evacuation
If the fire alarm rings, you should make
your way to the nearest exit with your belongings, as quickly as
possible, and leave the building. Please follow any
instructions from staff about evacuation
routes.
Copies of the agenda will be available if
you attend. Agendas are also made available on the Internet and can
be accessed via the Council’s website – see front page for
details.
On occasions, members of the press and
public will be excluded from the meetings when the business to be
transacted is of a confidential nature, for example, dealing with
individual people, contracts and financial affairs of other
parties.
If you require any further information,
please contact Carol Jones the Committee Officer (details on front
page).
AGENDA
1
Apologies
2
Declaration of Interests
Any Member present (including non-Committee
Members) to declare any personal or prejudicial interest, and the
nature of the interest, which they have in any item of business on
the agenda and, if necessary, to leave the meeting prior to
discussion of that item.
Members who also serve as County, Town or
Parish Councillors, are reminded of the need to make declarations
in respect of any item which directly concerns the business of the
appropriate authority.
Declarations are a personal matter for each
Member to decide. Whilst Officers will advise on the Code of
Conduct and its interpretation, the decision to declare, or not, is
the responsibility of the Member, based on the particular
circumstances.
3
Whipping Declarations
Members to declare in respect of items where
the whip has been applied.
4
Record of Meeting
To approve as correct the Record of the
Meeting held on 2nd April 2007.
(4)
5
Board Business
5.1 Board Meeting –
31st May 2007
The Committee is invited to comment on Board reports which fall
within its remit.
5.2
Provisional Items
(Board’s Forward Plan)
To consider the Board’s Forward Plan for
June, July and September 2007.
(5.2)
5.3 Responses/Referrals
from the Board or Council
There are no responses or referrals from the
Board or Council on this occasion.
6.
Performance Monitoring – BVPIs and
LPIs
The report provides out-turn performance
against all statutory BVPIs and LPIs for the year 2006-2007
including a brief commentary on any variances. (to follow)
See Performance
Figures
7. Work
Programme
The Committee may wish to review its work
programme. The following were agreed for review during
2007/2008
7.1. Delivery
of Capital Schemes
At its meeting in April, the Committee
considered a list of Capital Schemes and made a number of
recommendations to the Board. (Minute No. 72.2 refers).
7.2. Communications
and Press and Media Relations
The Committee has agreed that In view of the
recent appointment of a Communications Manager, it would be
appropriate to examine this topic as it applied across the
authority, from a policy and practice perspective and its links
with Members.
7.3. Asset
Management Plan
As will be noted from the Provisional List of
Board items, the Board will be considering the Asset Management
Plan at its July meeting. The Committee could examine this
and give consideration to the appropriateness of suggesting the
disposal of some assets. The principal purpose of receiving the
schedule would be to raise Members’’ awareness of the extent of the
Council’s assets, but it will also be an opportunity for the
Committee to make recommendations to the Board.
7.4.
Member Support and Development
The Committee agreed that this could be
reviewed during 2007/2008. At the time it was included in the
programme, reference was made to training sessions arranged in
accordance with the approved Member Development Programme and the
abortive costs which accrued to the Authority when sessions were
cancelled at short notice.
7.5. Other Potential
Reviews - A-Z List of Portfolios
The Committee is invited to consider any other
potential areas for review. A copy of the A-Z of Portfolios
and P & O Responsibilities 2007/2008 is attached, together with
a Scrutiny
Form. (7) For the benefit of new
Members to the Committee and as a reminder to other Members, the
scrutiny form is used to define the scope of any review,
identifying perceived reasons for a review, the way in which the
review should be conducted and the intended outcome.
8. Date of
Next Meeting
23rd July
2007