NOTICE OF MEETING
COMMITTEE: ORGANISATION
SCRUTINY COMMITTEE
DAY/DATE: MONDAY,
12TH NOVEMBER 2007
TIME:
2.30PM
VENUE: EAST
COMMITTEE ROOM
MUNICIPAL
BUILDINGS
EARLE
STREET,
CREWE
Despatch date:
2nd November
2007
Enquiries
to:
Carol
Jones
Tel: 01270 537598
Fax: 01270 537605
Chair : Councillor A C
Johnson
Tel : 01270 820124
Fax: 01270 628204
E-mail: agendas@crewe-nantwich.gov.uk
To: Members of
the Organisation Scrutiny Committee
(Councillors W T Beard, J A Beech (Deputy
Chair), D H D Charlesworth, H W Curran, R E Dodd, B Evans, K
Healey, A C Johnson (Chair), Z S Krizanac, J Lewis, A Moran (Deputy
Chair), D J Straine-Francis)
Chief Executive, Executive Directors,
Strategic Managers
Other recipients of the agenda
Local Press and Radio
Notes for Members of the
Public
The Borough Council welcomes and encourages
members of the public to attend its Committee, Board and Council
meetings.
If you plan to attend, please report to the
Reception Desk in the Municipal Buildings, where you will be
provided with a Visitor’s Pass.
Car parking is not available at the
Municipal Buildings, but there are several town centre car
parks. There is a disabled access to the rear of the
Municipal Buildings, and this can be accessed through the side door
on Vernon Way. Please press the button for attention, and
someone will meet you and escort you through to the main reception
area.
You are asked to remain quiet whilst the
meeting is taking place, and to enter and leave the meeting room,
or public gallery of the Council Chamber, as quietly as
possible. Please ensure that if you have a mobile phone or
pager, it is switched off for the duration of the meeting.
You are not allowed to have drinks or food
in the meeting rooms or in the Public Gallery, other than beverages
offered by the Council during Committee breaks.
Fire Evacuation
If the fire alarm rings, you should make
your way to the nearest exit with your belongings, as quickly as
possible, and leave the building. Please follow any
instructions from staff about evacuation routes.
Copies of the agenda will be available if
you attend. Agendas are also made available on the Internet and can
be accessed via the Council’s website – see front page for
details.
On occasions, members of the press and
public will be excluded from the meetings when the business to be
transacted is of a confidential nature, for example, dealing with
individual people, contracts and financial affairs of other
parties.
If you require any further information,
please contact Carol Jones the Committee Officer (details on front
page).
AGENDA
1
Apologies
2
Declaration of Interests
Any Member present (including non-Committee
Members) to declare any personal or prejudicial interest, and the
nature of the interest, which they have in any item of business on
the agenda and, if necessary, to leave the meeting prior to
discussion of that item.
Members who also serve as County, Town or
Parish Councillors, are reminded of the need to make declarations
in respect of any item which directly concerns the business of the
appropriate authority.
Declarations are a personal matter for each
Member to decide. Whilst Officers will advise on the Code of
Conduct and its interpretation, the decision to declare, or not, is
the responsibility of the Member, based on the particular
circumstances.
3
Whipping Declarations
Members to declare in respect of items where
the whip has been applied.
4
Record of Meeting
To approve as correct, the Record of the
Meeting held on 17th September 2007. (4)
5
Board Business
5.1 Board Meeting –
15th November 2007
The Committee is invited to comment on Board
reports which fall within its remit.
5.2 Provisional
Items (Board’s Forward Plan)
To consider the Board’s Forward Plan for
January, February and March 2008.
(5.2) - January
, 5.2) - February ,
5.2) - March
5.3 Responses/Referrals
from the Board or Council
There are no responses/referrals from the
Board or Council on this occasion.
6.
Best Value Performance Indicators 2007/2008
The report summarises the performance
activity on the key basket of Performance Indicators to
30th September 2007. (6)
7. Financial
Monitoring
Members are referred to the Board agenda for
this item.
The report provides Members with information
in relation to actual expenditure and income in the current
financial year up until 30th September 2007, compared
with profiled budgets and shows the projected out-turn for the year
2007/2008.
8. Draft
Asset Management Action Plan
Members are referred to the Board agenda for
this item.
The Board will be invited to recommend to
Council approval of the Asset Management Action Plan.
9. Work
Programme
9.1 Emergency
Planning
Paul Eeles (Emergency Planning Officer) and
Roger Booth (District Emergency Planner) will be in attendance to
give an overview of borough emergency planning procedures.
9.2
Procurement
The Committee is invited to consider the
referral from Councillor John Hatfield, raised at the previous
meeting.
Councillor Hatfield has been asked to
provide the Terms of Reference for the proposed review and it is
expected that these will be available at the meeting.
Members are reminded that, at the present
time, there is no capacity for Officer support for this review and,
if the Committee is minded to include this review into its work
programme, it is suggested that it be deferred until the new
year.
9.3
ICT Service Provision for Members
At the previous meeting the Terms of
Reference for the review of ICT Service Provision were approved by
the Committee.
The first stage of the review, as requested
by Members at its July meeting, is to receive an analysis of issues
raised with the Help Desk, and the report of the ICT Services
Manager is attached. (9.3)
9.4 Draft Timetable of
Public Meetings – 2008/2009
At the previous meeting, the Committee agreed
to give consideration to the draft Timetable of Public Meetings for
2008/2009 which is due to be considered by the Board at its January
meeting. The timetable is not yet available; copies will
be tabled at the meeting.
10. Climate Change –
Local Economy & Environment Task Group
To receive the report of the Climate Change
Task Group (established by the Local Economy & Environment
Scrutiny Committee), which met on
25th September 2007.
(10)
The Committee is invited to re-consider
appointing a Member to this Task Group.
11.
Date of Next Meeting
7th January 2008
This agenda can be made available in
larger text on request
Note:
In accordance with the Health and Safety at
Work Act, the Council is required to notify those attending
meetings of the fire evacuation procedures. A copy has
previously been distributed to Members and instructions are located
in all rooms within the Civic Suite.