NOTICE OF MEETING

Despatch date:          20^th February 2008

Enquiries to:              Carol Jones      

Tel: 01270 537598

Fax: 01270 537605

Chair :                         Councillor A C Johnson

Tel : 01270 820124

Fax: 01270 628204

E-mail: agendas@crewe-nantwich.gov.uk

To:       Members of the Organisation Scrutiny Committee

(Councillors W T Beard, J A Beech (Deputy Chair), D H D Charlesworth, H W Curran, R E Dodd, B Evans, K Healey, A C Johnson (Chair),

Z S Krizanac, J Lewis, A Moran (Deputy Chair), D J Straine-Francis)

Chief Executive, Executive Directors, Strategic Managers

Other recipients of the agenda

Local Press and Radio

Notes for Members of the Public

The Borough Council welcomes and encourages members of the public to attend its Committee, Board and Council meetings.

If you plan to attend, please report to the Reception Desk in the Municipal Buildings, where you will be provided with a Visitor’s Pass.

Car parking is not available at the Municipal Buildings, but there are several town centre car parks.  There is a disabled access to the rear of the Municipal Buildings, and this can be accessed through the side door on Vernon Way.  Please press the button for attention, and someone will meet you and escort you through to the main reception area.

You are asked to remain quiet whilst the meeting is taking place, and to enter and leave the meeting room, or public gallery of the Council Chamber, as quietly as possible.  Please ensure that if you have a mobile phone or pager, it is switched off for the duration of the meeting.

You are not allowed to have drinks or food in the meeting rooms or in the Public Gallery, other than beverages offered by the Council during Committee breaks.

Fire Evacuation

If the fire alarm rings, you should make your way to the nearest exit with your belongings, as quickly as possible, and leave the building.  Please follow any instructions from staff about evacuation routes.

Copies of the agenda will be available if you attend. Agendas are also made available on the Internet and can be accessed via the Council’s website – see front page for details.

On occasions, members of the press and public will be excluded from the meetings when the business to be transacted is of a confidential nature, for example, dealing with individual people, contracts and financial affairs of other parties.

If you require any further information, please contact Carol Jones the Committee Officer (details on front page).

AGENDA

1          Apologies

2          Declaration of Interests

Any Member present (including non-Committee Members) to declare any personal or prejudicial interest, and the nature of the interest, which they have in any item of business on the agenda and, if necessary, to leave the meeting prior to discussion of that item.

Members who also serve as County, Town or Parish Councillors, are reminded of the need to make declarations in respect of any item which directly concerns the business of the appropriate authority.

Declarations are a personal matter for each Member to decide.  Whilst Officers will advise on the Code of Conduct and its interpretation, the decision to declare, or not, is the responsibility of the Member, based on the particular circumstances.

3          Whipping Declarations

Members to declare in respect of items where the whip has been applied and the nature of the whip.

4          Record of Meetings

Ø      To approve as correct, the Record of the Meeting held on 7^th January 2008. (4A)

Ø      To approve as correct, the Record of the Special Meeting (Call-In) held on 21^st January 2008. (4B)

5          Board Business

5.1              Board Meeting – 6^th March 2008

The Committee is invited to comment on Board reports which fall within its remit.

5.2       Provisional Items (Board’s Forward Plan)

To consider the Board’s Forward Plan for June 2008.  (5.2)

5.3       Responses/Referrals from the Board or Council

There are no responses/referrals from the Board or Council on this occasion.

6.         Performance Monitoring

The enclosed report summarises the performance activity on the key basket of performance indicators during the third quarter of the financial year 2007/2008.

The report also draws attention to the introduction of new national indicators (198) 64 of which are proposed for collection at district level. (6)

7.         2007/2008 Financial Monitoring – 1^st April 2007 – 31^st December 2007

The Committee is asked to consider the report of the Portfolio Holder for Finance (Councillor John Hatfield) which provides information in relation to actual expenditure and income in the current financial year to 31^st December 2007.

8.         Capital Programme Monitoring

The Committee has previously identified within its work programme the need to monitor progress on the delivery of the Capital Programme.

The report of the Assistant Director (Accountancy and Audit) provides Members with an opportunity to review the position at 31^st January 2008, particularly in respect of “landmark” projects and other schemes with significant budgets.  (8)

9.         Next Meeting

            There are no further meetings in the current municipal year.

Note: 

In accordance with the Health and Safety at Work Act, the Council is required to notify those attending meetings of the fire evacuation procedures.  A copy has previously been distributed to Members and instructions are located in all rooms within the Civic Suite.