NOTICE OF MEETING

COMMITTEE:     PERFORMANCE AND OVERVIEW

                         (ORGANISATION)

DAY/DATE:        MONDAY, 5^TH FEBRUARY 2007

TIME:                2.30PM

VENUE:             EAST COMMITTEE ROOM 

                         MUNICIPAL BUILDINGS

                         EARLE STREET, CREWE        

Despatch date:   26^th January 2007

Enquiries to:  Carol Jones

Tel: 01270 537598

Fax: 01270 537605                         

Chair:  Councillor M R Jones

Tel: 01270 663110

Fax: 01270 651582

E-mail: agendas@crewe-nantwich.gov.uk

To:       Members of the Performance and Overview Committee (Organisation)

(Councillors W T Beard, J A Beech (Deputy Chair), D Charlesworth, R E Dodd, B Evans, A C Johnson, M R Jones (Chair), R Jones, Z S Krizanac, J Lewis, D J Straine-Francis and M J Weatherill)

Chief Executive, Executive Directors, Assistant Chief Executive

Other recipients of the agenda

Local Press and Radio

Notes for Members of the Public

The Borough Council welcomes and encourages members of the public to attend its Committee, Board and Council meetings.

If you plan to attend, please report to the Reception Desk in the Municipal Buildings, where you will be provided with a Visitor’s Pass.

Car parking is not available at the Municipal Buildings, but there are several town centre car parks.  There is a disabled access to the rear of the Municipal Buildings, and this can be accessed through the side door on Vernon Way.  Please press the button for attention, and someone will meet you and escort you through to the main reception area.

You are asked to remain quiet whilst the meeting is taking place, and to enter and leave the meeting room, or public gallery of the Council Chamber, as quietly as possible.  Please ensure that if you have a mobile phone or pager, it is switched off for the duration of the meeting.

You are not allowed to have drinks or food in the meeting rooms or in the Public Gallery, other than beverages offered by the Council during Committee breaks.  A “No Smoking” policy operates in the Municipal Buildings.

Fire Evacuation

If the fire alarm rings, you should make your way to the nearest exit with your belongings, as quickly as possible, and leave the building.  Please follow any instructions from staff about evacuation routes.

Copies of the agenda will be available if you attend. Agendas are also made available on the Internet and can be accessed via the Council’s website – see front page for details.

On occasions, members of the press and public will be excluded from the meetings when the business to be transacted is of a confidential nature, for example, dealing with individual people, contracts and financial affairs of other parties.

If you require any further information, please contact Carol Jones the Committee Officer (details on front page).

AGENDA

1          Apologies

2          Declaration of Interests

Any Member present (including non-Committee Members) to declare any personal or prejudicial interest, and the nature of the interest, which they have in any item of business on the agenda and, if necessary, to leave the meeting prior to discussion of that item.

Members who also serve as County, Town or Parish Councillors, are reminded of the need to make declarations in respect of any item which directly concerns the business of the appropriate authority.

Declarations are a personal matter for each Member to decide.  Whilst Officers will advise on the Code of Conduct and its interpretation, the decision to declare, or not, is the responsibility of the Member, based on the particular circumstances.

3          Whipping Declarations

Members to declare in respect of items where the whip has been applied.

4          Record of Meeting

To approve as correct the Record of the Meeting held on 8^th January 2007.  (4)

5          Board Business

5.1       Board Meeting – 8^th February 2007

The Committee is invited to comment on Board reports which fall within its remit.  

5.2       Budget Consultation – 2007-2008

The Committee is invited to comment on draft budget proposals.  The Assistant Director (Accountancy and Audit) will be in attendance for discussion and will identify key issues for consideration.

5.3       Provisional Items (Board’s Forward Plan)

To consider the Board’s Forward Plan for April 2007.  (5.3)

5.4       Responses/Referrals from the Board or Council

At its meeting held on 8^th January 2007, the Committee commented on three Board reports –

Ø       Timetable of Public Meetings – 2007/2008

“Timetable supported, subject to a review by the P & O Co-ordinating Group at an early meeting, with a view to recommending to the Board (in April) an increase in meetings of the Performance and Overview Committees.”

Ø       Further Electoral Review of Crewe & Nantwich

“The Committee supported the proposals submitted to the Boundary Committee as agreed at Council on 30^th November 2005.”

Ø       Cheshire Districts Concessionary Fares Scheme 2007/2008

“The Committee supported the scheme, but acknowledged that there had been a significant reduction in bus services, particularly in the rural areas.

At its meeting held on 11^th January 2007, the Board noted the comments in respect of each item.

There are no referrals from Council on this occasion.

6.         Performance Monitoring – BVPIs and LPIs || See Key Performance Indicators 

The report (6) provides service performance information on the agreed basket of key national Performance Indicators for the period April to December 2006.

7.         Work Programme

The Committee is reminded that the following items have been included in its work programme –

8.         Date of Next Meeting

2^nd April 2007          

This agenda can be made available in larger text on request

Note: 

In accordance with the Health and Safety at Work Act, the Council is required to notify those attending meetings of the fire evacuation procedures.  A copy has previously been distributed to Members and instructions are located in all rooms within the Civic Suite.