COMMITTEE:             PERFORMANCE AND OVERVIEW  (ORGANISATION)

 

Despatch date:            24^th August 2006

 

Enquiries to:              Carol Jones                           Tel: 01270 537598

                                                                            Fax: 01270 537605

                                 agendas@crewe-nantwich.gov.uk

                            

Chair:                         Councillor M R Jones             Tel: 01270 663110

                                                                             Fax: 01270 651582

                                 E-mail: cllr.maurice.jones@crewe-nantwich.gov.uk    

 

 

To:       Members of the Performance and Overview Committee (Organisation)

(Councillors W T Beard, J A Beech (Deputy Chair), D Charlesworth, R E Dodd, B Evans, A C Johnson, M R Jones (Chair), R Jones, Z S Krizanac, J Lewis, D J Straine-Francis and M J Weatherill,

Chief Executive, Executive Directors, Assistant Chief Executives

Other recipients of the agenda

Local Press and Radio

 

 

 

The Borough Council welcomes and encourages members of the public to attend its Committee, Board and Council meetings.

 

If you plan to attend, please report to the Reception Desk in the Municipal Buildings, where you will be provided with a Visitor's Pass.

 

Car parking is not available at the Municipal Buildings, but there are several town centre car parks.  There is a disabled access to the rear of the Municipal Buildings, and this can be accessed through the side door on Vernon Way.  Please press the button for attention, and someone will meet you and escort you through to the main reception area.

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You are asked to remain quiet whilst the meeting is taking place, and to enter and leave the meeting room, or public gallery of the Council Chamber, as quietly as possible.  Please ensure that if you have a mobile phone or pager, it is switched off for the duration of the meeting.

 

You are not allowed to have drinks or food in the meeting rooms or in the Public Gallery, other than beverages offered by the Council during Committee breaks.  A "No Smoking" policy operates in the Municipal Buildings.

 

 

If the fire alarm rings, you should make your way to the nearest exit with your belongings, as quickly as possible, and leave the building.  Please follow any instructions from staff about evacuation routes.

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Copies of the agenda will be available if you attend. Agendas are also made available on the Internet and can be accessed via the Council's website see front page for details.

 

On occasions, members of the press and public will be excluded from the meetings when the business to be transacted is of a confidential nature, for example, dealing with individual people, contracts and financial affairs of other parties.

 

If you require any further information, please contact Carol Jones the Committee Officer (details on front page).

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1          Apologies

 

2          Declaration of Interests

 

Any Member present (including non-Committee Members) to declare any personal or prejudicial interest, and the nature of the interest, which they have in any item of business on the agenda and, if necessary, to leave the meeting prior to discussion of that item.

 

Members who also serve as County, Town or Parish Councillors, are reminded of the need to make declarations in respect of any item which directly concerns the business of the appropriate authority.

 

Declarations are a personal matter for each Member to decide.  Whilst Officers will advise on the Code of Conduct and its interpretation, the decision to declare, or not, is the responsibility of the Member, based on the particular circumstances.

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3          Whipping Declarations

 

Members to declare in respect of items where the whip has been applied.

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4          Record of Meeting

 

To approve as correct the Record of the Meeting held on 24^th July 2006. (4)

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5          Board Business

 

 

The Committee is invited to comment on the following reports which fall within its remit. 

 

§                    Consultation War Memorial

 

Outcome of consultation on the re-location of the war memorial.

 

§                    Auditor's Report on the 2005/2006 Statement of Accounts

 

§                    Best Value Performance Indicators Progress Report for Quarter 1

 

Service performance information for the period April June 2006.

 

§                    Borough Profile Measures 2006-2007

 

The Performance Team has identified a number of Borough Profile Measures which will be reported to the Board annually.

 

§                    Review of the Redundancy Policy

 

The report contains proposals for a revised redundancy policy to be approved for consultation with the trades unions.

 

§                    Job Evaluation/Single Status Principles of Pay and Grading Structure

 

The report up-dates the Board on progress made in devising a new pay and grading structure as a result of the completion of Job Evaluation.

 

§                    2007-2008 Budget Preparation Timetable

 

The report provides a timetable for the budget preparations for the forthcoming year.

 

 

The reports relating to the following items on the Board agenda have been  withheld from public circulation and deposit pursuant to Section 100(B)(2) of the Local Government Act 1972 on the grounds that the matter may be determined with the press and public excluded.

 

The Committee is asked to RESOLVE

 

That the press and public be excluded from the meeting during consideration of the following items pursuant to Section 100(A)(4) of the Local Government Act 1972 on the grounds that they involve the likely disclosure of exempt information as defined in the appropriate paragraphs of Part 1 of Schedule 12A (as amended) of the Act.

 

§                    Discretionary Rate Relief Review

 

The report contains details of proposed revisions to the existing policy.

 

§                    Review of Rural Discretionary Rate Relief

 

The report contains details of a review of the policy.

 

§                    Management Re-structuring

 

The report contains proposals for revisions to the Management Structure.

 

5.1.2     Re-admittance of Press and Public

 

The Committee is invited to re-admit the press and public to the meeting.

 

5.2         Provisional Items (Board's Forward Plan)

 

To consider the Board's Forward Plan for October, November (two meetings) and January 2007 (two meetings). (5.2)

 

 

To consider any responses or referrals from the Board or Council.

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6.         Performance Monitoring BVPIs and LPIs

 

The report provides service performance information on the agreed basket of key national Performance Indicators for the period April 2006 June 2006. (6)

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7.         Sickness Absence

 

The Committee has expressed an interest in reviewing the monitoring of sickness absence performance.  Statistics for the period 1^st April to 30^th June 2006 are attached. (report to follow)

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8.         Vacancy Management Monitoring

           

To consider the report of the Human Resources Manager which outlines the current arrangements for management of vacancies.   (report to follow)

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9.         Webcasting

 

The Assistant Chief Executive (Democratic Services and Human Resources) will report verbally on the proposed use of the webcasting equipment which has now been installed in the Council Chamber by Public-i .

 

 

            16^th October 2006   

 

 

 

 

 

 

In accordance with the Health and Safety at Work Act, the Council is required to notify those attending meetings of the fire evacuation procedures.  A copy has previously been distributed to Members and instructions are located in all rooms within the Civic Suite.