NOTICE OF MEETING

 

Despatch date:          20^th June 2006

 

Enquiries to:              Joanne Smith                        Tel:      01270 537032

                                                                            Fax:     01270 537605 

 

Board Leader:           Councillor B G Silvester           Tel :  01270 567757

                                                                              Fax:  01270 567757

                                e-mail: cllr.brian.silvester@crewe-nantwich.gov.uk

 

To:       Board Members (for attendance)

All other Members of the Borough Council

Management Team

Local Press and Radio

 

 

The Board consists of 10 elected Members and Councillor Brian Silvester, the Council Leader, is the Chairman.
 

The Borough Council welcomes and encourages members of the public to attend its Board, Committee and Council meetings.

 

If you plan to attend, please report to the Reception Desk in the Municipal Buildings, where you will be provided with a Visitor's Pass.

 

Car parking is not available at the Municipal Buildings, but there are several town centre car parks.  There is a disabled access to the rear of the Municipal Buildings, and this can be accessed through the side door on Vernon Way.  Please press the button for attention, and someone will meet you and escort you through to the main reception area.

 

You are asked to remain quiet whilst the meeting is taking place, and to enter and leave the meeting room, or public gallery of the Council Chamber, as quietly as possible.  Please ensure that if you have a mobile phone or pager, it is switched off for the duration of the meeting.

 

You are not allowed to have drinks or food in the meeting rooms, nor in the Public Gallery.  A "No Smoking" policy operates in the Municipal Buildings.

 

 

If the fire alarm rings, you should make your way to the nearest exit with your belongings, as quickly as possible, and leave the building.  Please follow any instructions from staff about evacuation routes.
 

Copies of the agenda will be available if you attend.

 

On occasions, members of the press and public will be excluded from the meetings when the business to be transacted is of a confidential nature, for example, dealing with individual people, contracts and financial affairs of other parties.

 

If you require any further information, please contact Joanne Smith (details on front page).

 

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1.         Declarations of Interest

 

1.1        Any Members present (including non-Committee Members) to declare any personal or prejudicial interest, and the nature of those interests, which they have in any item of business on the agenda and, if necessary, to leave the meeting prior to discussion of that item.

 

1.2        Members who also serve as County, Town or Parish Councillors, are reminded of the need to make declarations in respect of any item which directly concerns the business of the appropriate authority.

 

1.3       Declarations are a personal matter for each Member to decide.  Whilst Officers will advise on the Code of Conduct and its interpretation, the decision to declare, or not, is the responsibility of the Member, based on the particular circumstances.

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2.1        To receive the Statement of Decisions made by the Board at the Meeting held on 15^th June 2006. (distributed in the Record of Meetings issued on 20^th June 2006).

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3.         Financial Out-turn and Statement of Accounts 2005/06

 

3.1       Report of Councillor Graham Fenton, Portfolio Holder for Finance.

 

3.2       The report presents the Statement of Accounts for 2005/06. The Board is asked to recommend to Council the approval of the Statement of Accounts for 2005/06.  

 

Financial outturn report 2005/06

Statement of Accounts 2005/06

Outturn on key income streams and monitoring of targets for income colection and progress on recovery of arrears

     

3.3       Performance and Overview Committees - All.

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4.         Statement on Internal Control

 

4.1       Report of Councillor Graham Fenton, Portfolio Holder for Finance.

 

4.2       The Accounts and Audit Regulations 2003 have established requirements relating to systems of internal control and the review and reporting of those systems.  It is required that a Statement on Internal Control, prepared in accordance with proper practices, is published with the Statements of Accounts.

 

3.3       The Board is asked to make a recommendation to Council that the Statement on Internal Control be approved.      

 

3.4        Performance and Overview Committees All.

 

 

 

In accordance with the Health and Safety at Work Act, the Council is required to notify those attending meetings of the fire evacuation procedures.  A copy has previously been distributed to Members and instructions are located in all rooms within the Civic Suite.