NOTICE OF
MEETING
BOARD
DAY/DATE:
THURSDAY, 27th JULY 2006
TIME:
6.00 PM
VENUE:
COUNCIL CHAMBER
MUNICIPAL BUILDINGS
EARLE
STREET
CREWE
Despatch
date:
18th July 2006
Enquiries
to:
Joanne
Smith
Tel: 01270 537032
Fax: 01270
537605
Board
Leader:
Councillor B G
Silvester
Tel : 01270
567757
Fax: 01270 567757
To: Board
Members (for attendance)
All other Members of the Borough Council
Management Team
Local Press and Radio
MEMBERS OF THE PRESS AND PUBLIC ARE WELCOME TO
ATTEND THIS MEETING
Notes for Members of the Public
The Board consists of 10 elected Members and
Councillor Brian Silvester, the Council Leader, is the
Chairman.
The Borough Council welcomes and encourages members of the
public to attend its Board, Committee and Council meetings.
If you plan to attend, please report to the Reception Desk in
the Municipal Buildings, where you will be provided with a
Visitor's Pass.
Car parking is not available at the Municipal Buildings, but
there are several town centre car parks. There
is a disabled access to the rear of the Municipal Buildings, and
this can be accessed through the side door on Vernon
Way. Please press the button for attention, and
someone will meet you and escort you through to the main reception
area.
You are asked to remain quiet whilst the meeting is taking
place, and to enter and leave the meeting room, or public gallery
of the Council Chamber, as quietly as possible.
Please ensure that if you have a mobile phone or pager, it is
switched off for the duration of the meeting.
You are not allowed to have drinks or food in the meeting
rooms, nor in the Public Gallery. A "No Smoking"
policy operates in the Municipal Buildings.
Fire Evacuation
If the fire alarm rings, you should make your way to the
nearest exit with your belongings, as quickly as possible, and
leave the building. Please follow any
instructions from staff about evacuation routes.
Copies of the agenda will be available if you attend. Agendas
are also made available on the Internet and can be accessed via the
Council's website see front page for details.
On occasions, members of the press and public will be excluded
from the meetings when the business to be transacted is of a
confidential nature, for example, dealing with individual people,
contracts and financial affairs of other parties.
If you require any further information, please contact Joanne
Smith (details on front page).
Agenda Information
Items on the agenda have been grouped together in 3
categories:
Category "A"
Key issues; constitutional matters; matters having a strategic
or significant community impact; new policy or changes to existing
policy
Category "B"
Performance Management issues
Category "C"
Organisational and other matters
The reports in "Category "A" reflect the
priorities identified in the current Corporate Strategy which the
Borough Council has set itself to achieve continuous improvement in
the environmental, economic and social well being of the Borough of
Crewe and Nantwich. These are:
Improve the Area's Appearance to improve the
physical environment of the Borough to be achieved by noticeable
uplift in the appearance of the Borough complemented by the
enhancement of some key locations.
Neighbourhood Action recognising that the
Borough is made up of a large number of communities and
neighbourhoods the Borough Council wants to lead public agencies in
providing integrated services at neighbourhood level, particularly
in areas of high economic and social stress.
Push for Prosperity aimed at ensuring the
Borough has a strong local economy and that sufficient jobs are
available locally to meet the demands of population growth and
which are of a particular quality and resilient to economic
downturns.
Customer Focus to be a Council which
organises itself and conducts its business so as to maximise the
benefit and value to the people it serves.
REVISED 19 January 2004
AGENDA
1.
Declarations of Interest
1.1
Any Members present (including non-Committee Members) to
declare any personal or prejudicial interest, and the nature of
those interests, which they have in any item of business on the
agenda and, if necessary, to leave the meeting prior to discussion
of that item.
1.2
Members who also serve as County, Town or Parish Councillors,
are reminded of the need to make declarations in respect of any
item which directly concerns the business of the appropriate
authority.
1.3
Declarations are a personal matter for each Member to
decide. Whilst Officers will advise on the Code
of Conduct and its interpretation, the decision to declare, or not,
is the responsibility of the Member, based on the particular
circumstances.
2.1
To receive the Statement of Decisions made by the Board at its
meeting held on 28th June 2006 (distributed in the
Record of Meetings to be issued on 24th July
2006).
3.
Reconsideration of Decision Municipal Square, Crewe
Suspension of Certain Works
3.1
In accordance with Rule 14 of the Performance and Overview
Procedure Rules and Rule 2 of the Executive Procedure Rules
contained within the Council's Constitution, the Board is required
to reconsider Decision No 3 (Municipal Square, Crewe Suspension of
Certain Works) following the call-in and subsequent meetings of the
Performance and Overview Committee, Local Economy and Environment
and Council. A copy of
Decision No 3 is attached for information.
(3.1)
3.2
At its meeting on the 15th June 2006 the P & O
Committee, Local Economy and Environment, recommended that the
decision be referred to Council for review on the grounds that the
decision was "of high local significance and of public interest"
and that Council not Board was the appropriate forum for
further consideration or review.
At the Council meeting held on 28th June 2006 the
following motion was carried:
"That this Council
(a) recognises the
Board's commitment to re-consultation;
(b) wishes to
minimise the impact of possible abortive and/or additional costs on
the Council Tax payer;
(c) views it as
imperative that the Crewe War Memorial is located in an appropriate
setting for November's events (Armistice Day & Remembrance
Sunday this year); and
therefore urges the Board to allow works on the Municipal
Square to proceed to completion without further delay, and without
prejudice to the outcome of public
re-consultation."
4.
Consideration of any Performance and Overview
Committee Reports and
Recommendations
4.1
To consider comments/observations from the Performance
and Overview Committees on reports that fall within their
remit.
CATEGORY B
Performance
Management
5.1
Report of Councillor Brian Silvester, Leader of the Council.
5.2
The Board requires a summary report of progress made on
the Corporate Strategy every six months.
The report provides a summary of the progress made on the four
corporate priorities in the Strategy.
5.3
The Board is asked to consider whether an acceptable rate of
progress is being achieved in the implementation of the
Council's Corporate Strategy and to note the report on
progress made.
5.4
Performance and Overview Committees All.
6.1
Report of Councillor Brian Silvester, Leader of the
Council.
6.2
The Board has selected six capital projects which it regards
as being of corporate significance and to be subject to reports on
progress every six months. The report outlines the progress made on
each of the six corporate projects.
6.3
The Board is asked to note the contents of the
report.
6.4
Performance and Overview Committees All.
7.1
Report of
Councillor Margaret Simon, Portfolio Holder
for Customers.
7.2
The report sets out the updated position on the three year
consultation programme and provides information on some of the key
issues emerging from recent consultation.
7.3
The Board is asked :
(a) To note the contents of the report; and
(b) Also that the key messages arising from recent consultation be
noted and used to inform service planning, decision-making and
policy development.
7.4
Performance and Overview Committee -
Organisation.
8.1
Report of Councillor Ray Westwood, Portfolio Holder
for Neighbourhoods.
8.2 All
local authority services for children and young people in Cheshire,
and the wide range of services from other agencies and
organisations, will be reviewed in a single inspection called the
Joint Area Review (JAR) which will take place in Autumn 2006. Part
of the preparation for the review is the completion of a
self-assessment against the outcomes and Cheshire County Council is
leading on the preparation of this with contributions from all
partners.
8.3 The
Board is invited to endorse the Joint Area Review
Self-Assessment.
8.4
Performance and Overview Committee
Community.
9.1
Report of Councillor Graham Fenton, Portfolio Holder for
Finance.
9.2
The report provides Members with information in relation to
actual expenditure and income for the current financial year, the
period April to June compared with profiled
budgets.
9.3
Performance and Overview Committees All.
CATEGORY C
Organisational Matters
10.
Amendment to Car Park Orders Consideration of
Objections
10.1
Report of Councillor John Hammond, Portfolio Holder for
the Local
Environment.
10.2
In January the Board approved additional details necessary to amend
the Car Park Order (Decision No 135 5th January
2006). Those details have been incorporated into
a proposed Amendment Order which has been advertised and consulted
on.
10.3
A number of issues arose from this consultation process and it was
necessary to investigate, assess and consult on these further
before any decision was made to either make or modify the Amendment
Order.
10.4
The Board is asked to approve the amendments to the Car Park Order
in respect of Lyceum Square (Crewe), Market Area (Nantwich) and
Bower's Row (Nantwich) and to make an Amendment Order in respect of
these car parks. The Board is also invited to
defer a decision on the other matters contained in the original
decision and consultation, pending discussion by the Performance
and Overview Committee Task Group and a subsequent Board
report.
10.4
Performance and Overview Committee Local Economy and
Environment.
11.1
Report of Councillor Rachel Bailey, Portfolio Holder for
Planning.
11.2 The
draft development brief was approved for the purposes of
consultation on 16th February 2006.
That period of consultation took place between 8th March
and 19th April 2006. The report
outlines comments received and recommends certain amendments to the
brief. The Development Brief has been provided for Board
Members/Shadow Board Members, P & O Committee Chairs and Group
Leaders only.
11.3 The
Board is asked to approve that the
development brief, as amended, be formally adopted as a
Supplementary Planning Document.
11.4
Performance and Overview Committee Local Economy and
Environment.
12.1
Report of Councillor Graham Fenton, Portfolio Holder
for Finance.
12.2
The report provides details of proposals to submit outline
planning application for residential development on a site adjacent
to Jubilee Gardens in Crewe. Board approval is
also sought for authority to dispose of a site located at the
corner of St Paul's Street and Beech Street West, Crewe with the
benefit of outline planning permission for residential development
should it be granted.
12.3
Performance and Overview Committee Organisation.
13.1
Report of Councillor Rachel Bailey, Portfolio Holder for
Planning.
13.2
The Government has tasked all local authorities with
implementing choice-based lettings (CBL) by 2010. The Department of
Communities and Local Government (DCLG) aims to build on the
existing CBL target by developing regional and sub-regional CBL
schemes.
13.3
The Board is invited to approve in principle, Crewe and
Nantwich Borough Council's participation, with other local
authorities, in the development of a sub-regional Choice Based
Lettings scheme, including the submission of a bid for
implementation funding to the Department of Communities and Local
Government in September 2006.
13.4
Performance and Overview Committee Community.
14.1
Report of Councillor John Hatfield, Portfolio Holder for
Human Resources.
14.2 The
report details proposals for a revised consultation process and
includes amendments offered by UNISON on the
proposals.
14.3 The
Board is asked to approve the proposed consultation process
protocol and require all Officers within the Council to consult
with the unions using this approach.
14.4
Performance and Overview Committee Organisation.
15.1
Report of Councillor John Dwyer, Portfolio Holder for Safer
Communities.
15.2 The Food
Standards Agency works with local authorities through a Framework
Agreement on Food Law Enforcement. The Agreement
sets out the standards of service provision expected by the Agency
and the method by which those standards will be
monitored. The agreement includes a requirement
for every authority to produce an annual Food Service
Plan. The plan must be approved every year by
the appropriate decision making body of the Council.
15.3 The
Board is asked to recommend to Council that the Food Service Plan
for 2006/07 be approved and implemented.
15.4
Performance and Overview Committee Community.
16.1
Report of Councillor John Hatfield, Portfolio Holder for
Human Resources.
16.2
The report provides information on the progress that has
taken place in the development of health and safety systems in the
Borough.
16.3
The Board is invited to accept and acknowledge the content of
the report.
16.4
Performance and Overview Committee -
Organisation
17.1
Report of Councillor Ray Westwood, Portfolio Holder for
Neighbourhoods.
17.2
The report contains details of an application by Willaston
Bowling /Community Club for a grant to assist with the project to
demolish the old clubhouse and lay foundations for a new Club
House.
17.3
Responsibility for grants of this size is delegated to the
Portfolio Holder for Neighbourhoods (Councillor
Westwood). However, Councillor Westwood has
declared a personal and prejudicial interest in this application
and the application has, therefore, been referred to Board for
decision.
17.4
The Board is recommended to award a grant of £1,500
to Willaston Bowling/Community Club.
17.5
Performance and Overview Committee Community.
18.
Appointments to Outside Organisations
18.1At its meeting on 15th June
2006 the Board approved the appointment of Councillor T E
Ankers as the Borough Council's representative
to the Alexandra Soccer and Community Association (Decision No
21). Councillor Ankers has since relinquished his
place as the Council's representative to
the Association.
18.2The Board is asked to approve the
following appointment to the Alexandra Soccer and Community
Association:
Councillor P A Hallett.
19.1 In
accordance with Contract Regulations, the Executive
Director, Treasury and Corporate Support,
reports on a tender which has recently been invited and
received.
19.2 The
report of the Executive Director, Treasury and Corporate Support is
attached.
20.
Exclusion of Press and Public
20.1 The
reports relating to the remaining items on the agenda have been
withheld from public circulation and deposit pursuant to Section
100(B)(2) of the Local Government Act 1972 on the grounds that
these matters may be determined with the press and public
excluded.
20.2 The
Board may decide that the press and public be excluded from the
meeting during consideration of the following matters pursuant to
Section 100(A)(4) of the Local Government Act 1972 on the grounds
that they involve the likely disclosure of exempt information as
defined in paragraph 3 of Part 1 of Schedule 12A (as amended) of
the Act.
(Paragraph 3 Information relating to
the financial or business affairs of any particular person
(including the authority holding that information.)
21.
Crewe Town Centre Development (Paragraph 3)
(Report to follow)
21.1Report of Councillor Rachel Bailey,
Portfolio Holder for Planning.
21.2The report contains details of the
Heads of Terms in respect of the Crewe Town Centre Development
Agreement. The Board is asked to recommend
approval of the Heads of Terms to Council.
21.3Performance and Overview Committee
Local Economy and Environment.
CATEGORY C
Organisational
Matters
22.
Waive of Contract Regulations - Composting of Garden Waste
(Paragraph 3)
22.1Report of Councillor John Hammond,
Portfolio Holder for the Local Environment.
22.2The Board is asked to approve that
contract regulations be waived in respect of the contract for
composting of garden waste.
22.3
Performance and Overview Committee Local Economy and
Environment.
23.
Nantwich Outdoor Pool (Paragraph 3)
23.1
Report of Councillor Bill McGinnis, Portfolio Holder for
Leisure.
23.2 The
report contains details of proposals in respect of Nantwich Outdoor
Pool.
23.3
Performance and Overview Committee Community.
NOTE:
In accordance with the Health and Safety at Work Act, the
Council is required to notify those attending meetings of the fire
evacuation procedures. A copy has previously
been distributed to Members and instructions are located in all
rooms within the Civic Suite.
This agenda can be made
available in larger text on
request