Despatch date:         17^th June 2007



Enquiries to:             Diane Moulson

Tel:                          01270 537026

Fax:                         01270 537605

Board Leader:           Councillor J Hammond
Tel/Fax :                   01270 753205
E-mail:                      cllr.john.hammond@crewe-nantwich.gov.uk

Notes for Members of the Public

The Board consists of 10 elected Members and Councillor John Hammond, the Council Leader, is the Chairman.

The Borough Council welcomes and encourages members of the public to attend its Board, Committee and Council meetings.

If you plan to attend, please report to the Reception Desk in the Municipal Buildings, where you will be provided with a Visitor’s Pass.

Car parking is not available at the Municipal Buildings, but there are several town centre car parks.  There is a disabled access to the rear of the Municipal Buildings, and this can be accessed through the side door on Vernon Way.  Please press the button for attention, and someone will meet you and escort you through to the main reception area.

You are asked to remain quiet whilst the meeting is taking place, and to enter and leave the meeting room, or public gallery of the Council Chamber, as quietly as possible.  Please ensure that if you have a mobile phone or pager, it is switched off for the duration of the meeting.

You are not allowed to have drinks or food in the meeting rooms, nor in the Public Gallery.  A “No Smoking” policy operates in the Municipal Buildings.

Fire Evacuation

If the fire alarm rings, you should make your way to the nearest exit with your belongings, as quickly as possible, and leave the building.  Please follow any instructions from staff about evacuation routes.

Copies of the agenda will be available if you attend. Agendas are also made available on the Internet and can be accessed via the Council’s website – see front page for details.

On occasions, members of the press and public will be excluded from the meetings when the business to be transacted is of a confidential nature, for example, dealing with individual people, contracts and financial affairs of other parties.

If you require any further information, please contact Diane Moulson (details on front page).

AGENDA

1.         Declarations of Interest

1.1       Any Members present (including non-Committee Members) to declare any personal or prejudicial interest, and the nature of those interests, which they have in any item of business on the agenda and, if necessary, to leave the meeting prior to discussion of that item.

1.2       Members who also serve as County, Town or Parish Councillors or are Members of the Shadow Authority for Cheshire East are reminded of the need to make declarations in respect on any item which directly concerns the business of the appropriate authority. 

1.3       Declarations are a personal matter for each Member to decide.  Whilst Officers will advise on the Code of Conduct and its interpretation, the decision to declare, or not, is the responsibility of the Member, based on the particular circumstances.

2.         Financial Out-turn and Statement of Accounts 2007/2008

2.1       Report of Councillor Graham Fenton, Portfolio Holder for Finance.

2.2       The report provides a summary of out-turn against revised estimates for each Portfolio and a brief narrative on the main variances for the year 2007/2008.  It also includes the Statement of Accounts for 2007/2008.

2.3       The Board is asked to receive the report and recommend to Council the approval of the Statement of Accounts for 2007/2008. 

2.4       Scrutiny Committee – All  

3.         Transitional Costs

3.1       Report of Councillor Graham Fenton, Portfolio Holder for Finance.

3.2       The report contains details of estimated transitional costs in respect of the implementation of the Unitary Structures proposals for East Cheshire.    

3.3       The Board is asked to recommendation to Council  -               

a)         Approval of the funding for this Council’s share of  transitional costs as set out in Appendix 2 of the report; financed from General Fund Reserve; and               

b)         that delegated authority to agree variations be granted to the Executive Director Treasury and Corporate Support in            consultation with the Finance Portfolio Holder.

3.4       Scrutiny Committee – Organisation.

Please note: The Statement of Accounts 2007-2008 (Item 2) is provided as a separate booklet enclosed with the agenda.

NOTE:

In accordance with the Health and Safety at Work Act, the Council is required to notify those attending meetings of the fire evacuation procedures.  A copy has previously been distributed to Members and instructions are located in all rooms within the Civic Suite.

This agenda can be made available in larger text

on request